![]() Here’s a quick guide on setting individual AutoArchive properties to a folder: Note: If you don’t set individual AutoArchive settings for a folder, it will automatically use the global AutoArchive settings configured above. It’s common practice for folders such as Deleted Items or Spam to use different AutoArchive properties than your main email folder. You can confirm that it’s working by checking if the Archives folder is being populated.Ĭonfiguring AutoArchive properties for individual foldersĪfter you finish configuring the AutoArchive feature, you can add an extra layer of control by setting specific properties for each of your folders. Hit Ok to confirm your settings.Īfter you enabled and configured AutoArchive, it will automatically do its job in due time. Next, enable the toggle next to Move old items to and click Browse to set the path to where you want your items to be archived.Now set the default folder settings for archiving.If you want your archive folder to be visible inside Outlook, you need to enable Show archive folder in folder list.If you disable Archive or Delete old items, only expired messages will be completely deleted. To avoid filling your archive with unnecessary emails, it’s a good idea to leave Delete expired email ticked.It’s a good idea to live this option enabled since auto-archiving has the potential of interfering with your work. If you want to be notified before AutoArchive starts, tick the box next to Prompt before AutoArchive runs.The default is 14 days, but if you want to keep it clean, set it somewhere between 2 and 6. Start by choosing how frequently you want Auto Archive to run. Now it’s time to configure how AutoArchive will behave.If everything is grayed out, you need to tick the box next to Run AutoArchive in order to enable AutoArchive.Note: In Outlook 2007 and older, you can find the AutoArchive settings in Tools > Options > Other. Once you’re inside Outlook Settings, click the Advanced tab to bring it forward, then click on AutoArchive Settings. To turn AutoArchive on, navigate to File > Options.Here’s a quick guide on enabling and using AutoArchive: How to Enable and Configure AutoArchive Keep in mind that when you archive an email, it will be moved into another PST file and will no longer be available in the main PST file. The difference is, AutoArchive is turned off by default in Outlook 2010 and later.Īfter AutoArchive is enabled, users can set properties for each folder they want to be archived. All versions of Outlook have support for archiving. This feature can be programmed to archive items at regular intervals. Outlook has an automatic feature capable of archiving items called AutoArchive. If you can’t see the Archive folder, go to File > Office Account > Update Options and click on Update Now. Note: The Archive folder is automatically created even if you never used it before. ![]() You should be able to find your messages inside the archives folder.Note: You can also hit the Backspace key to achieve the same result. The archive icon is only visible inside the ribbon in Outlook 2016. Click the Archive icon inside the Delete group.Open Outlook and select one or more messages in your Inbox or any other folder.Here’s a quick guide on manually archiving items in Outlook 2016: The archived items can also be viewed on mobile devices by visiting the Archive folder. These archived files will remain accessible via the search box or by manually navigating to the Archive folder. This method is the quickest way of moving one or more messages to the Archive folder. Let’s begin! Method 1: Manually archiving messages with a single action Archiving your email will help you keep a clean shop, making it easier to search for older emails while keeping your inbox uncluttered.īelow you have a series of guides that will walk you through archiving items in Outlook in every possible way. Keep in mind that Outlook keeps a default folder for archiving purposes that can’t be deleted. But the quickest way is to use the Archive button located in the File Menu. Another way to do it is to use manual archiving to move messages to a specific folder. The most convenable way is to use AutoArchive to deal with older messages, appointments, and tasks. Even more, you have multiple choices when it comes to archiving your items in Outlook. Without exception, every version of Outlook supports Archiving. Luckily, you can recreate the same process in Outlook. But what can you do when the pile gets so big it needs to be dealt with? Well, in real life, you can take the time to sort each document and store those papers that are important while discarding less important ones. If you think about it, it’s quite similar to how papers tend to pile up on your desk. The more you use your Microsoft Outlook mailbox, the more your mailbox grows.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |